Dealers & Sponsors

Thanks for supporting ChupacabraCon and our charity of choice, ExtraLife.  We are expecting 500+ attendees and 30 professional industry guests in 2018!

There are several ways you can support us (scroll down further for details).

  1. Dealer – sign up to be a vendor!  Sell your wares and meet some great gamers and designers.
  2. Sponsor – sponsor a room, event, guest, or whatever you’d like.  We have various levels of sponsorship, but we can also customize something to your unique needs.
  3. Advertiser – Can’t show up to the convention?  Want to game instead of manning a booth?  Consider advertising with us!
  4. Donor – If you have merch you’d like to donate we can do a few things for you.  Scroll down for more info!
Please complete our application on TableTop.Events to reserve your dealer table, sponsorship, ad space, and/or notify us of your donation(s).

 

Dealers

Vending in the dealer’s room is both fun and profitable! Situated in the main gaming area (ballroom) and atrium, dealers will have the benefit of foot traffic, high visibility PLUS the security of knowing that their items will be safely stored when the venue is closed and locked up for the night. Those in the ballroom will have an additional level of security as both the room itself AND the venue will be locked after hours.  Table locations are first-come, first-served.

PRICING

• Single – one 3×6 table — $135
• Double – two adjacent 3×6 tables (limited) — $230

Wifi and power outlets will be provided. We strongly recommend that if you require power that you bring extension cords. Each vendor is entitled to two badges per table for the full conference. Because of limited space in the room, each vendor is limited to two spaces maximum unless special arrangements have been made. Prices include two chairs per table. Additional chairs are available but may not fit comfortably. Tables will be covered with a neutral tablecloth and skirt. You may adapt the space to accommodate other tradeshow display formats.

Load in: 10am Friday

Out by: 6pm Sunday

Room opens at 8am daily and closes at midnight.  You may cover your booth and close whenever you feel it is appropriate.  Most close down 8pm Friday and Saturday, 5pm Sunday.

Reserve your space and pick your booth.

Advertising

Too busy attending panels to run a booth? No problem! Reach your audience by advertising in in our convention booklet and/or on our website. Inexpensive and impactful, ads are a definite bonus for support at any level.

PRICING
Full page (7.5×10″) ad in program — $125
Half page (7.5×5″) ad in program — $75
Quarter page (3.75×5″) ad in program — $50
Business card sized (3.5×2″) ad in program — $25

– no bleed
– pdf, psd, jpg, tiff
– Submission deadline – April 15, 2018

Order your ad through the Sponsorship section.

 

ChupacabraCon Sponsorship Opportunities

Becoming a ChupacabraCon sponsor is the best way to engage with con-goers. Sponsors have the greatest visibility and highest value per package. Sponsor a room, an event or headline the entire conference.

Silver – $1,000.00 (three available)

  • Website posting with relay/cross-posting to social media feeds
  • Listing/link on website sidebar and sponsor page
  • Quarter page gray scale ad in program (3.75×5″)
  • Four full passes to event
  • Name/logo on convention t-shirts
  • Auction spotlight should you donate item(s) for charity auction
  • Include promotional materials in convention bags 

Gold – $2,000.00 (two available)

  • Website posting with relay/cross-posting to social media feeds, frequent mentions on feeds and in advertising
  • Badge (215x110px) on website sidebar and sponsor page
  • Half-page page gray scale or color ad in program (7.5×5″)
  • Exhibit board/banner or other signage at registration
  • Four full passes to event
  • Name/logo on convention t-shirts
  • Auction spotlight should you donate item(s) for charity auction
  • Include promotional materials in convention bags

Platinum – $5,000.00 (one available)

  • Website posting with relay/cross-posting to social media feeds, frequent mentions on feeds
  • Website leader board (485x215px), badge (215x110px) on website sidebar and sponsor page
  • Full-page page gray scale or color inside cover of program (7.5×10″)
  • Playtest or other table you own
  • Eight full passes to event
  • Name/logo on convention t-shirts (top/center placement)
  • Include promotional materials in convention bags
  • Auction spotlight should you donate item(s) for charity auction
  • Co-branding, including but not limited to guaranteed mention in all convention advertising and promotional materials
  • Access to final attendee list including names and email addresses (with the exception of any who opt-out of receiving promotional materials)

Gaming Pro Table – $750.00 (three available)

  • Dedicated 60” round gaming table (seats up to 6 players plus GM) to run demos of your company’s games in all available time slots
  • Listing/link on website sidebar and sponsor page
  • Website posting with relay/cross-posting to social media feeds
  • Quarter page ad in program (3.75×5″)
  • Four full passes to event
  • Include promotional materials in convention bags
  • Decorate table as you see fit
  • Sell merchandise directly from table

Indie Developer Package – $500.00  (three available)

  • Dedicated 60” round gaming table (seats 6 players and 1 GM) to run demos of your game(s) in all available time slots
  • Listing/link on website sidebar and sponsor page
  • Website posting with relay/cross-posting to social media feeds
  • Business card sized ad in program (3.5×2″)
  • Two full passes to event
  • Include promotional materials in convention bags
  • Decorate table as you see fit
  • Sell merchandise directly from table 

Room Sponsor – $700.00 (two available)

  • Decorate room with banners, table toppers, promotional materials; tables of your preferred size and shape will be provided to sell merchandise and/or run demos in your room
  • Listing/link on website sidebar and sponsor page
  • Website posting with relay/cross-posting to social media feeds
  • Quarter page (3.75×5″) ad in program
  • Four full passes to event
  • Include promotional materials in convention bags
Reserve your sponsorship.

Donor

Got a game you want more people to see or merchandise you want to get in front of more gamers?

For games – donate one copy to our game library for a mention in the program. Donate two copies, one for the game library and one for either play-to-win or the charity auction and get your logo on our website and a mention in the program. Donate three or more copies (one for the games library, one or more play-to-win, and one or more for the auction) and you’ll get on the website and an ad in the program (size will depend on the value of the donation).

For more complicated or auction-only donations we can discuss the sponsorship/donation relationship that works best for you!

Email Sheena at conventions @ chupacabracon.com (no spaces) for more information.

Please complete the form to let us know about your donation and so we can arrange for pickup. Thank you!

Support Terms

By signing up as a vendor, advertiser or sponsor you agree to the following terms:

TAXES AND REGULATION

Each organization is solely responsible for the collection and reporting of any taxes in accordance with local regulations and/or their home city/state.

INSURANCE AND LIABILITIES

Each organization is responsible for their own insurance. ChupacabraCon, Austin Creative Pathways and the host site, as well as both their respective agents, volunteers and employees is not responsible for losses, damages and claims. The organization assumes the entire responsibility and liability for losses, damages and claims, which may arise from the Organization’s activities on the site’s premises. The organization will indemnify, defend and hold harmless ChupacabraCon, Austin Creative Pathways and the host site, as well as both their respective agents, volunteers and employees from any and all such losses, damages and claims.

Minors will be attending ChupacabraCon. Each Organization is responsible for assuring that materials openly displayed are suitable for viewing by minors, and that potentially “harmful” merchandise is stored and displayed out of reach of consumers. ChupacabraCon will make reasonable efforts for the security of your goods and safety of your personnel while on site. The building is closed to the public and will be locked after hours. This is neither an admission nor an assumption of liability on ChupacabraCon’s part. Each Organization is ultimately responsible for its merchandise and personnel while at ChupacabraCon.

Organization is solely responsible for providing correct advertisement artwork by deadlines provided by ChupacabraCon staff.

Organization agrees to abide by our Code of Conduct, available here: http://www.chupacabracon.com/code-conduct

REFUNDS

In general, full refunds will only be issued if the Support Liaison receives a refund request in writing via USPS or email by 60 days prior to the event. The Conference Directors (based on finances and whether the space can be rented to someone else) will consider requests for a “late” refund on a case-by-case basis. All refunds will require a $20.00 processing fee.